DFW Fiber Fest automates vendor payments with Eventeny

DFW Fiber Fest says it collected 80% of vendor revenue on a single scheduled charge date after moving vendor management to Eventeny. The Irving, Texas festival says the switch sped up cash flow, cut manual follow-up work, and helped bring in new vendors.

Why it matters: - DFW Fiber Fest says it collected 80% of vendor revenue on one charge date, giving the volunteer-run festival faster cash flow. - The move replaced months of manual payment tracking with automated invoicing and reminders. - The shift matters for large volunteer-led events that need to manage hundreds of vendors without paid staff.

What happened: - DFW Fiber Fest moved vendor management to Eventeny in August 2025. - The festival opened vendor applications for its 2026 event while the 2025 show was still running. - The festival is held each year at the Irving Convention Center in Irving, Texas. - Eventeny featured the festival in a new case study.

The details: - DFW Fiber Fest is now in its 22nd year. - The festival draws knitters, crocheters, spinners, weavers and dyers from all 50 states. - The event spans a 50,000-square-foot marketplace and four days of classes. - The festival is run by an unpaid volunteer board. - Before Eventeny, the vendor coordinator wrote contracts, the treasurer issued invoices, and the coordinator matched contracts to invoices and chased payments for months. - DFW Fiber Fest now puts payment details in the vendor application and charges accepted vendors on one publicized date. - Eventeny sends automated reminders as that date approaches. - The festival eliminated separate vendor contracts by building terms into the application. - The team now generates invoices, sends reminders and collects payments automatically on Eventeny. - The festival filled the entire Irving Convention Center in 2026 for the first time. - The event had roughly 200 booth spaces and classes for more than 800 students across two floors. - About 80% of the booths sell yarn. - The team assigns booths in Eventeny’s mapping tool and spaces out competing yarn sellers. - New vendors applied after finding the festival through Eventeny.

Between the lines: - The case study shows how event software can replace a multi-step back-office process with one workflow. - Faster payment collection also reduces the risk that volunteer teams spend months on follow-up work. - Discovery through the Eventeny platform may give smaller niche festivals a new source of vendor leads.

What's next: - DFW Fiber Fest will keep using Eventeny to manage vendor applications, payments and booth assignments. - Eventeny is positioning the case study as proof that its platform can save organizers time and improve cash flow. - The company says it has processed more than one million applications from vendors, artists and exhibitors and can save organizers up to four months of manual work each year.

The bottom line: - For DFW Fiber Fest, moving vendor operations onto Eventeny turned a months-long manual process into a one-day cash collection event.